VENDOR RULES AND REGULATIONS

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Please Download the vendor application form for pricing information.

 

Hereinafter, the South Waterloo Agricultural Society will be identified as the "Society" for the purposes of this document.

 

Thursday 4:00 p.m. to 10:00p.m. Gates open at 4pm.
Friday 4:00p.m. to 11:00p.m.
Saturday 12:00 a.m. to 11:00p.m.
Sunday 11:00 a.m. to 5:00p.m.

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ALL VENDORS MUST ENTER USING THE GATE ENTRANCE ASSIGNED TO THEM.  Commercial venders will have a designated parking area nearest the main Fair area.

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SET UP SCHEDULE:

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Buildings will open 1 hour prior to the above opening times to allow vendors access to their booths before opening to the public.

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Wednesday, Sept 6, 2022 10:00 am. – 9:00 p.m.
Thursday, Sept 7, 2021 10:00 a. m. – 1:00 p.m.

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DRAPERIES : All tables must have a black skirt covering the tables front.  Company-owned displays and backdrops may be placed inside own booth/space areas.  Certain restrictions may apply.  Note: if an exhibitor wishes to bring their own carpet, it must be securely taped to the floor.

1. In order to make bookings definite, full payment must accompany the signed contract. All spaces to be paid in full - Cash or cheque made out to "South Waterloo Agricultural Society". Please NO Postdated cheques. No Refunds.

2. The Society is not obligated to accept any contracts and the Society may cancel any contract without refund on violation of any rule, regulation or term of this contract. The decision of the Society will be conclusive and final of any violation.

3. Exhibitors must solicit only within the perimeters of their Booths. Soliciting outside your booth without WRITTEN permission of the Society is deemed violation of this contract.

4. Exhibitors must be open and available for viewing for the full duration of the Fall Fair during normal business hours. Set up times will be between 10:00 a.m. – 9:00 pm, Wednesday September 6, 2023 and also Thursday September 7, 2023 by 1 pm. Booths and exhibits MUST REMAIN INTACT UNTIL CLOSING of the building on Sunday, Sept.10, 2023.  At this time, exhibitors will be allowed to remove, and tear down displays.

5. Exhibitors will be contacted if this application is denied, if you are not contacted then your contract has been accepted and you will be expected to show up on dates above to set up your booth, booth destination/passes will be given then.

6. Preferences to booth # will be given consideration, but not guaranteed. All booths will be kept clean at all times.

7. Chairs, tables, skirting, curtains, extension cords, etc. are supplied by the Exhibitor.

8. Should any questions arise and not be provided for here-in, the Society's decision will be final.

9. The Exhibitor will indemnify and save harmless the Society, its members, directors, employees, agents and the Corporation of the City of Cambridge from all claims for loss damage or injury to persons or property caused through any wrongful act, neglect or default. The Society, its members, director’s agents and the Corporation of the City of Cambridge will not be liable to the Exhibitors, its employees’ agents, or customers for any personal or bodily injury, or damage of property. The Exhibitor is responsible for the insurance on its own property from loss or damage in accordance with Canadian insurance law.

10. If electrical outlets are required, please indicate on your contract.  Available to Business Booths only not Crafter Spaces.

11. Parking for vendors is available, however if you park in the designated fenced area to the side of the building near George St. the gates do get locked up and cannot be unlocked until the end of the night due to safety reasons.

12. NOTE: Each Booth will receive three (3) entrance passes. These can be picked up on set-up day. You will be charged at the gate if you do not have your pass.  NO EXCEPTIONS!

13. All Vendors with food items are responsible for filling out required information on forms provided to you by the Society for the Waterloo Regional Health Department.

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14. Unauthorized cars parked will be towed.  Parking Permits MUST be visible in windshield.

For further information contact: The Fair Office at (519) 404-3765 (Leave a message)
or email cambridgefallfairvendors@gmail.com